WELLOW VILLAGE HALL GDPR PRIVACY POLICY

Wellow Village Hall is strongly committed to protecting your privacy and complying with your choices. All Data collected is safeguarded according to the highest privacy and data protection standards.

Our Commitment

·      Your information will not be shared, rented, or sold to any third party

·      We use appropriate security measures to protect your information from unauthorised users

·      We give you the possibility to control the information that you share with us (opt out)

Wellow Village Hall is committed to processing data in accordance with its responsibilities under the GDPR

Article 5 of the GDPR requires that personal data shall be:

a)   Processed lawfully, fairly and in a transparent manner in relation to individuals

b)   Collected for specified, explicit and legitimate purpose and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in a public interest, scientific or historical research purposes or statistical purposes shall not be incompatible with the initial purposes.

c)    Adequate, relevant, and limited to what is required in relation to the purposes for which they are processed.

d)   Accurate and where necessary. Kept up to date; every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which they are processed, are erased, or rectified without delay.

e)   Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and

f)     Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction, or damage. Using appropriate technical or organisational measures.

1. Notice

We will clearly inform you when information that personally identifies you (personal information) is asked for and you will have the choice to provide it or not. Generally, this information is requested when you make an enquiry to use our venue.

2. Usage

 We use your personal information

·      To provide you with information that will allow you to use our services

We collect your email when you make an enquiry, to send you informational communications about our services and availability.

When you place a booking with us, we use your email and or phone number to contact you with information regarding your booking and to request payment.

3. Consent

When you provide your personal information, you consent that it can be used for the above purposes and that Wellow Village Hall is an authorised holder of such information. If you choose not to register or provide personal information, you can still use our website, but you will not be able to receive additional services or access certain areas that require registration. When you activate your account, you are providing your consent to occasionally receive information from us. In each communication from us you will have the opportunity to unsubscribe from further communications; alternatively, you may contact us to express your choices at the address provided at the top of the page.

4. Access to your information

You are entitled to review the personal information you have provided us and ensure that it is accurate and current at all times

5. Security of information

Wellow Village Hall is strongly committed to protecting your information and ensuring that your choices are honoured. We have taken measures to protect your data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.

6. Retention of information

We retain information only for as long as is necessary to provide the services requested by you and others, subject to any legal obligations to further retain such information. Information associated with you will only be kept until it is no longer required, or necessary to provide the services or until you ask us to delete it, or your account is deleted whichever comes first. Additionally, we may retain information from deleted accounts to comply with the law, prevent fraud, resolve disputes, troubleshoot problems, assist with investigations, enforce the Terms of Use, and take other actions permitted by law. The information we retain will be handled in accordance with this Privacy Policy.

7. What we do with the information you share

Your information is never shared outside the organisation without your permission. 

When you register to our website, you are asked to provide your contact information, including a valid email address. We use this information to send you updates about your Wellow Village Hall booking, confirmations and information about our services. When you order from us, we will ask for your name, address, and email account for billing purposes

We may on occasion require the help of other companies to provide limited services on our behalf, such as invoicing, customer support and processing event registrations. We will only provide such companies with the information required for them to perform these services; these service providers are bound by strict privacy policies and are prohibited from using your information for any other purpose.

In very rare instances Wellow Village Hall may disclose your personal information, without notice, only if required to do so by law or in good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Wellow Village Hall or the site: (b) protect and defend the rights or property of Wellow Village Hall and its family of websites and properties: and (c) act in urgent circumstances to protect the personal safety of users of Wellow Village Hall, its websites or the public.

8. How to Opt-out

We provide users with the opportunity to opt-out from receiving updates on our products and services, newsletters, or other communications from us. You can opt-out by clicking on the link provided info@wellowvillagehall.co.uk requesting to opt out of electronic mailings or by contacting us at the address at the top of the page.